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G K B & Associates
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0120-3130570
info@gkb.associates
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PF and ESI Return

Failing to follow the rules can lead to hefty fines, interest charges, and your employees losing trust in you. At G K B & Associates, we make sure your PF & ESI returns are submitted on schedule, correctly, and fully in line with EPFO & ESIC guidelines. This protects your employees' rights and helps keep your business free from penalties.

Benefits of Filing PF & ESI Returns with GKB & Associates

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    Avoid Penalties & Interest – Timely filing prevents statutory fines and late fees.
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    Ensure Employee Welfare – Contributions get credited correctly to employees’ accounts.
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    Maintain Statutory Compliance – Meet obligations under labour welfare laws.
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    Build Employee Trust – Accurate filings reflect your commitment to staff well-being.
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    Reduce Administrative Burden – Our expert handling saves time and avoids errors.

    • Documents Needed for PF & ESI Return Filing

    1. 1. Employer’s PF & ESI registration numbers
    2. 2. Employee details – name, gender, DOB, date of joining/leaving
    3. 3. UAN (Universal Account Number) for PF
    4. 4. IP (Insured Person) Number for ESI
    5. 5. Salary & wages details for the filing month
    1. 6. Details of contributions (both employer & employee share)
    2. 7. Proof of contribution payments (challans)
    3. 8. Bank details of employer
    4. 9. Previous return copy (if applicable)

    Our Process

    01
    Gathering and Checking Information

    We collect details about employees and their contributions, and we make sure everything matches up with the payroll records.

    02
    Working Out Contributions

    We figure out the PF (currently 12% of basic wages) and the ESI (3.25% paid by the employer and 0.75% paid by the employee, depending on wage amounts) according to the rules set by the government.

    03
    Filing Online Returns

    We prepare and submit returns through the EPFO and ESIC websites using the employer's login credentials.

    PF & ESI Return Filing Deadlines and Penalties

    PF Return Filing Deadlines:
    • Monthly ECR (Electronic Challan-cum-Return) – By 15th of the following month
    • Annual Return (Form 3A & Form 6A) – By 30th April
    ESI Return Filing Deadlines:
    • Half-Yearly Returns – By 12th May (Oct–Mar) & By 12th November (Apr–Sep)
    • Monthly contributions – By 15th of the following month
    Penalties for Non-Filing:
    • PF – Damages up to 25% of arrears + interest under Section 7Q of EPF Act
    • ESI – Interest @ 12% p.a. + penalty up to 25% of arrears

    Mandatory Filing: Applicable even if there is no salary payable in a month for registered employers — a “nil return” must still be filed.

    Frequently Asked Questions

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    PF (Provident Fund) and ESI (Employees’ State Insurance) returns are statutory filings made by employers to report employee contributions and employer contributions towards social security schemes under EPFO and ESIC.
    Any organization employing 20 or more employees must register for PF, and those with 10 or more employees (earning below the wage limit prescribed by ESIC) must register and file ESI returns.
    • PF Returns: Monthly PF contributions must be filed by the 15th of the following month
    • ESI Returns: Contributions must be filed by the 15th of the following month, and half-yearly ESI returns are due in May and November every year
    Delayed filing may result in:
    • Penalties and interest on unpaid contributions
    • Legal notices from EPFO/ESIC authorities
    • Prosecution of employers for non-compliance
    Employers need:
    • Employee details (name, wages, UAN/ESI number)
    • Salary and attendance registers
    • Challans of PF/ESI contributions paid
    • Employer registration details (PF Code/ESIC Code)
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