ROC

At G K B & Associates, we’re experts at handling all kinds of ROC notices. We provide expert analysis, accurate responses, and quick submissions to help your company stay compliant and stress-free.

Benefits of Professional ROC Notice Handling

Avoid Penalties & Legal Action – Timely and correct responses prevent hefty fines and prosecution.

Expert Compliance Management – Ensures all statutory requirements under the Companies Act are met.

Clear & Precise Communication – Drafting legally sound replies that address specific issues raised.

Business Continuity – Avoid disruption caused by regulatory actions or disqualification of directors.

Peace of Mind – Leave the complexities of ROC compliance to seasoned professionals.

Documents Required for ROC Notice Resolution

1. Copy of the ROC notice received
2. Company’s Memorandum and Articles of Association (MOA & AOA)
3. Copies of annual returns and financial statements filed with ROC
4. Board meeting and general meeting minutes related to the notice period

5. Director’s details and DIN documents
6. Copies of forms filed with ROC (e.g., DIR-12, MGT-7, AOC-4)
7. Statutory registers and records as required
8. Any prior correspondence with ROC

Our 3-Step Process for Handling ROC Notices

Comprehensive Review & Issue Identification

We examine the notice to pinpoint compliance issues like late filings, document discrepancies, or statutory violations.

Data Verification & Document Preparation

We collect, verify, and prepare all necessary documents to ensure accuracy and completeness.

Drafting & Submission of Reply

We draft a precise and legally sound reply, file required documents with ROC, and ensure timely resolution.

Response Timeline

Most ROC notices require compliance within 15–30 days to avoid penalties or legal action.

Important Tips

1. Always respond within stipulated timelines.
2. Ensure filings are accurate and backed by valid board resolutions.
3. Maintain proper statutory records to avoid repeated notices.

Frequently Asked Questions

What is an ROC notice?

An ROC (Registrar of Companies) notice is an official communication issued by the Ministry of Corporate Affairs (MCA) to a company regarding non-compliance, filings, or discrepancies under the Companies Act, 2013.

Why do businesses receive ROC notices?

Businesses may receive ROC notices due to:

Late or non-filing of statutory returns
Incorrect or incomplete information in filings
Failure to update company records
Non-compliance with Companies Act provisions

What types of ROC notices are issued?

Common ROC notices include:

Form filing reminders for annual returns or financial statements
Show Cause Notices for non-compliance
Striking Off notices for prolonged inactivity or default
Inspection notices for company records

How should a company respond to an ROC notice?

Steps include:

Carefully reviewing the notice
Gathering supporting documents and evidence
Filing pending forms or correcting errors
Submitting a professional reply within the deadline
Seeking expert guidance to avoid penalties

What is the typical response time for ROC notices?

ROC notices usually specify a timeframe of 7 to 30 days, depending on the type and urgency of the notice.

ROC

ROC