Registered Office Change

Planning an office move? Whether you're upgrading to a bigger space, relocating to a different city, or even heading to another state, you'll need to follow the rules in the Companies Act, 2013 to update your registered office address.

At G K B & Associates, we make sure your registered office change is handled completely according to MCA regulations. This helps you avoid any legal trouble and keeps all your business records current.

Benefits of Changing Your Registered Office

Business Expansion – Move to a location better suited for growth or customer access.

Operational Efficiency – Shift to a cost-effective or strategically located office.

Compliance Accuracy – Maintain correct details with MCA to avoid notices and penalties.

Better Accessibility – Align your office location with your primary market or workforce.

Brand Image Upgrade – A prestigious office location can boost client perception.

Documents Needed for Registered Office Change

Common Requirements:

1. Current Certificate of Incorporation
2. Memorandum of Association (MoA) & Articles of Association (AoA)
3. Digital Signature Certificate (DSC) of a director
4. Director Identification Number (DIN) of a director

5. Proof of new office address (electricity bill, property tax receipt, or utility bill – not older than 2 months)
6. Rent agreement/lease deed (if rented) or sale deed (if owned)
7. No Objection Certificate (NOC) from property owner (if rented premises)
8. Board Resolution and, if applicable, Shareholders’ Resolution approving the change

Our Process

Figuring Out the Move & Preparing the Formal Decisions

We identify the move type and draft necessary resolutions based on whether it’s within the city, within the same ROC jurisdiction, or outside it.

Submitting the Paperwork to the MCA

We file the required forms depending on the move type:
INC-22: Same state & ROC jurisdiction
MGT-14 + INC-23/INC-28: Different state or ROC jurisdiction, requires Regional Director approval.

Getting Approval & Updating the Records

Once approved by MCA, records are updated and your new address becomes the official registered office.

Types of Registered Office Changes

1. Within the same city/town/village – Simplest process, only INC-22 filing needed.
2. Within the same state but different ROC jurisdiction – Requires Regional Director approval.
3. From one state to another – Requires alteration of MoA, Regional Director approval, and newspaper publication.

Timeframe:

1. Simple changes – 5–7 working days
2. State/ROC jurisdiction changes – 15–30 working days

Legal Identity:

Changing the registered office does not change the company’s corporate identity or existing obligations.

Frequently Asked Questions

What is a registered office change of a company in India?

A registered office change is the process of updating the official address of a company as recorded with the Registrar of Companies (ROC) under the Companies Act, 2013. It is the legal address where all communications, notices, and legal documents are sent.

Why do companies change their registered office?

Common reasons include business expansion, shifting to a bigger space, cost optimization, accessibility, mergers/acquisitions, or strategic relocation to another city or state.

What types of registered office changes are possible in India?

There are three types:

Within the same city/town/village (simplest process)
From one ROC jurisdiction to another within the same state
From one state to another (requires Central Government approval)

What is the procedure for registered office change within the same city? The company must:

Pass a board resolution
File Form INC-22 with the ROC along with address proof and utility bill
Update company records

How long does it take to change a company’s registered office?

Within city: 2–5 working days
Within state but different ROC: 1–2 weeks
From one state to another: 4–8 weeks, depending on approvals

Registered Office Change